Introduction At EcomaxHarp, we uphold the highest standards of integrity, legality, and ethical behaviour in every aspect of our business. As a leading e-waste recycling company based in the United States, our success depends not only on the effectiveness of our operations but also on our commitment to doing what is right. This Compliance and Ethics Policy serves as a formal statement of our dedication to ethical conduct, regulatory adherence, and responsible business practices.

1. Scope and Application This policy applies to all EcomaxHarp employees, contractors, partners, suppliers, and representatives. It governs our business conduct across all departments and interactions, including:

• Procurement and vendor relations
• Customer service and operations
• Content publishing and communications
• Financial practices and reporting
• Environmental compliance and sustainability

2. Legal and Regulatory Compliance EcomaxHarp complies with all applicable federal, state, and local laws, including but not limited to:

• U.S. Environmental Protection Agency (EPA) e-waste disposal regulations
• Occupational Safety and Health Administration (OSHA) workplace standards
• State-specific electronic recycling mandates
• Federal Trade Commission (FTC) marketing and advertising guidelines
• Data privacy and protection laws for electronic devices

We continuously monitor legal developments and update our policies to remain in full compliance.

3. Ethical Principles and Core Values Our ethical framework is guided by the following values:

• Integrity: We are truthful, fair, and transparent in our actions and communications.
• Responsibility: We take ownership of our impact on clients, employees, partners, and the environment.
• Respect: We foster a work culture of dignity, inclusion, and professionalism.
• Accountability: We admit mistakes and correct them promptly and visibly.
• Sustainability: We prioritise long-term environmental responsibility over short-term gain.

4. Anti-Corruption and Anti-Bribery We do not tolerate bribery, kickbacks, or any form of corrupt practice. All financial transactions and decisions must:

• Be supported by proper documentation
• Reflect actual value provided or received
• Comply with applicable accounting standards

Any request or offer of bribes, whether internal or external, must be reported to hello@ecomaxharp.com.

5. Conflict of Interest Policy All personnel must avoid situations that could result in actual or perceived conflicts between personal interests and the interests of EcomaxHarp. This includes:

• Self-dealing or undisclosed business relationships
• Accepting gifts or hospitality beyond modest value
• Using company resources for personal gain

Employees are required to disclose any potential conflicts to their supervisor or HR.

6. Whistleblower Protection EcomaxHarp maintains a safe and confidential channel for employees and stakeholders to report unethical, illegal, or unsafe conduct. Whistleblowers are protected from retaliation under our internal policy and U.S. federal law.

To report a concern anonymously, email hello@ecomaxharp.com or use our secure online form.

7. Fair Labour and Human Rights We uphold the rights and dignity of all workers across our supply chain:

• We prohibit child labour, forced labour, and any form of exploitation.
• We provide safe, inclusive, and equitable working conditions.
• We respect the right to fair wages, rest, and collective bargaining.

Vendors and partners are expected to comply with our labour standards as outlined in our Vendor Code of Conduct.

8. Environmental Compliance All our recycling practices are carried out by U.S. environmental laws and best practices:

Safe handling and disposal of hazardous materials

• Proper licensing of downstream processors
• Accurate sustainability reporting
• Avoidance of illegal exports or improper dumping

For more, visit our Environmental Sustainability Policy.

9. Ethical Marketing and Communications We believe in truthful, responsible communication. We do not:

• Make false or misleading claims about our services
• Engage in greenwashing or environmental exaggeration
• Withhold essential information from customers

All content undergoes compliance checks before publication.

10. Compliance Training and Awareness Every employee receives onboarding and periodic refresher training on compliance, ethics, and safety standards. Key topics include:

• Workplace conduct
• E-waste handling procedures
• Reporting mechanisms
• Regulatory updates and case studies

11. Monitoring and Auditing Our compliance team conducts periodic audits to:

• Identify risks and non-conformities
• Review internal controls and reporting systems
• Track corrective actions and performance improvements

Audits may be internal or carried out by third-party experts.

12. Disciplinary Measures Violations of this policy may result in:

• Corrective training
• Formal warnings
• Termination of employment or contracts
• Legal action if applicable

All disciplinary actions are reviewed on a case-by-case basis and aligned with employment law.

13. Policy Review and Revisions This Compliance and Ethics Policy is reviewed annually and updated as needed to reflect:

• Legal and regulatory changes
• Company expansion or restructuring
• Industry best practices

Last Reviewed: [Insert Date]
Next Scheduled Review: [Insert Future Date]

Contact Us If you have questions, feedback, or need to report a concern, please contact: 📧 hello@ecomaxharp.com
📞 1-800-ECO-MAX1

Final Statement At EcomaxHarp, compliance is not a checkbox—it is a shared commitment. Every team member, vendor, and partner plays a role in upholding our standards. Together, we ensure that our work is not only effective, but also ethical, legal, and just.